This policy explains what information Everything Ayana AI may collect, how we use it, and the choices available to you.
1. Introduction
Everything Ayana AI (“Everything Ayana AI,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, maintain, and disclose information when you visit everythingayanaai.com , communicate with us, schedule a consultation, submit a website form, or use our AI-powered communication features.
By using our website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy. If you do not agree with this policy, please do not submit personal information through the website.
2. Information We May Collect
The information we collect depends on how you interact with us. It may include:
- Your name
- Business name
- Email address
- Telephone number
- Business website or social-media information
- Appointment and scheduling information
- Information you enter into a contact, consultation, or intake form
- Messages, questions, and other communications you send to us
- Information provided during interactions with an AI receptionist, chatbot, or other automated communication tool
- General technical information such as IP address, device type, browser type, referring page, and website activity
Please do not submit Social Security numbers, financial-account credentials, medical records, passwords, or other highly sensitive information through our general website forms, chat features, text messages, or ordinary email.
3. How We Collect Information
We may collect information when you:
- Complete a website form
- Request information about our services
- Schedule a Clarity Conversation or another appointment
- Contact us by email, telephone, text message, or social media
- Interact with an AI receptionist, chatbot, or automated system
- Become a customer or request a proposal
- Otherwise provide information voluntarily
Some technical information may also be collected automatically by our website platform, hosting provider, security tools, or necessary cookies when you access the website.
4. How We Use Information
We may use collected information to:
- Respond to questions and service inquiries
- Schedule and manage consultations or appointments
- Provide requested services, proposals, and customer support
- Understand a business’s needs and recommend appropriate solutions
- Send service-related confirmations, reminders, and updates
- Maintain records of customer and prospective-customer communications
- Operate, secure, troubleshoot, and improve our website and services
- Prevent misuse, fraud, security threats, or unlawful activity
- Comply with legal obligations and enforce our agreements
We will not use your personal information for purposes that are materially different from those described here without providing appropriate notice when required.
5. AI-Powered Communications
Everything Ayana AI may use artificial intelligence and automated tools to answer common questions, gather inquiry details, assist with appointment scheduling, route communications, and support customer service.
When you interact with an AI-powered feature, the information you provide may be processed by the technology providers that help us operate that feature. Conversations or submitted information may be retained when reasonably necessary to respond to your request, provide services, improve business operations, maintain records, or address security concerns.
Our AI tools are intended to provide general business assistance. They should not be used to submit confidential legal, medical, financial, or other highly sensitive information.
You may request human assistance by emailing or calling us using the contact information at the end of this policy.
6. Telephone Calls and Text Messages
If you provide your telephone number and request or consent to communications, we may contact you regarding your inquiry, appointments, requested services, account, or other relevant business matters.
Text-message frequency may vary. Message and data rates may apply. You may opt out of nonessential text messages at any time by replying STOP. You may reply HELP for assistance or contact us directly.
Consent to receive marketing text messages is not a condition of purchasing services. We do not sell, rent, or share mobile telephone numbers or text-message consent with third parties for their own marketing or promotional purposes.
We may still send communications that are necessary to complete a transaction, respond to your request, or provide a service you specifically requested, when legally permitted.
8. Third-Party Service Providers
We use third-party providers to help operate our business and website. These providers may process information on our behalf according to their services, agreements, and privacy practices.
GrowthHub365
Our website, forms, appointment scheduling, customer-communication tools, and certain AI or automation features are supported through GrowthHub365. Information submitted through these features may be processed or stored through GrowthHub365 and its underlying service infrastructure.
Zoho Mail
Business email sent to or from [email protected] is hosted and processed using Zoho Mail.
These providers maintain their own privacy notices and terms. We encourage you to review them for more information about their data practices:
We may also use other providers for domain services, website security, payments, document delivery, communications, and technical support when necessary to operate our business.
10. Data Retention
We retain personal information only for as long as reasonably necessary to respond to inquiries, provide services, maintain business and financial records, resolve disputes, enforce agreements, comply with legal obligations, and protect our legitimate business interests.
Retention periods may vary depending on the type of information, the nature of our relationship, applicable contractual requirements, and legal obligations.
11. Data Security
We use reasonable administrative, technical, and organizational measures intended to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, email system, telephone network, transmission method, or electronic-storage system can be guaranteed to be completely secure. You provide information electronically at your own risk.
12. Your Privacy Choices
Depending on your location and applicable law, you may have the right to request that we:
- Confirm whether we maintain personal information about you
- Provide access to certain personal information
- Correct inaccurate information
- Delete certain information
- Stop certain communications
To submit a privacy request, email [email protected] . We may need to verify your identity before completing a request. Some information may be retained when permitted or required by law, including business, financial, security, and transaction records.
You may unsubscribe from promotional emails using the unsubscribe instructions included in the message or by contacting us directly.
13. Children’s Privacy
Our website and services are intended for business owners and adults and are not directed to children under 13. We do not knowingly collect personal information from children under 13.
If you believe a child has submitted personal information to us, please contact us so we can review and, where appropriate, delete the information.
14. External Websites and Social Media
Our website may contain links to social-media platforms or other third-party websites. We do not control the privacy practices, content, or security of those external services. Information you provide directly to an external platform is governed by that platform’s privacy policy.
15. Changes to This Privacy Policy
We may update this Privacy Policy when our technology, services, providers, or legal obligations change. The revised policy will be posted on this page with an updated effective date.
Material changes may also be communicated through the website or another appropriate method when required.
16. Contact Us
If you have questions about this Privacy Policy or wish to submit a privacy request, contact:
Everything Ayana AI
Based in Brevard County, Florida
Serving businesses locally and beyond
Email: [email protected]
Telephone: (321) 490-1216
Website: everythingayanaai.com
This policy provides general information about our privacy practices and is not intended as legal advice.